How Nonprofit Organizations Use QuickBooks Online

Keep reading to find out if QuickBooks Online is a good software choice for your organization. QuickBooks is a great tool for nonprofit accounting, but every nonprofit is different. Selects the sales deposit account, expense category and expense withdrawal account for each transaction type. Once you set up the integration, you can sync transactions quickly and seamlessly, reduce data entry and human error, and get back to what matters most. This means that information is made available as long as there is internet access.

• The system lets you set up your specific sales tax information and then use it in your invoices.
• If you only have one program service, then you don’t need to set up locations.
• Did you know you can store your bank statement and credit card statements, loan documents, or other balance sheet account statements in QuickBooks Online?
• The QuickBooks Online integration is not meant for every Keela user.

This version comes with features such as inventory management and tracking profit by project. The system lets you set up your specific sales tax information and then use it in your invoices. When you create an invoice, the system will automatically apply the proper tax rates based on the location of your sale and the type of product or service you were selling. In terms of monthly plans, there are three or four, depending on where you live in the world. The four monthly plans are Simple Start, Essentials, Plus, and Advanced. If you need data conversion services, an additional one-time fee starting at $600 is required.

Begin your nonprofit accounting and advisory journey

As a nonprofit, you might be tracking the expenses of various programs and funds. QuickBooks understands this and has a function that automates this type of accounting. Nonprofit organizations may find it useful to track and report members, donors and clients by type. For example, you might want to track type of contributor or member ; location of contributor or member; industry represented by donor or member; or type of services provided to clients.

You can get assistance with bookkeeping, taxes, and payroll, and financial advice. Similar to how the system syncs your income transactions, it also syncs your expenses. QuickBooks will learn your categories over time and will start to suggest a category for each one of your expense transactions; you can accept or change the category QuickBooks suggests. Similarly, you can add a new product or service or select the one you’ve already created from your inventory list. Invoices can also have messages, statements, and attachments. Integrated payroll can be added to any monthly plan for an additional fee.

Can I Use QuickBooks for My Nonprofit?

The Essentials plan gives you access to all the features from the Simple Start plan, plus bill management and employee time you add to invoices. QuickBooks Online has a mobile app for iOS and Android users. You can use the app on the go to enter transactions, record your expenses, send invoices, and more.

This infob shipping pointation may be different than what you see when you visit a financial institution, service provider or specific product’s site. All financial products, shopping products and services are presented without warranty. When evaluating offers, please review the financial institution’s Terms and Conditions. If you find discrepancies with your credit score or information from your credit report, please contact TransUnion® directly. Customization starts at $179 a month if you need advanced accounting solutions.

Customize Chart of Accounts

Clients can pay you via credit card, eChecks, and ACH transfers. Income transactions can be categorized and assigned to a project or customer. The software is a good pick for both small businesses and accountants working for multiple clients. If you’re a small business, you can give your accountant access to QuickBooks Online so that they can retrieve the information and reports they need to prepare your taxes. We’ll see what the software does, discuss its different monthly plans, and briefly explain the main features.

If you only have a few restricted asset transactions, this can easily be tracked in a separate spreadsheet. Every time you enter an invoice, bill, or any transaction, you must assign a class for each income or expense account in the transaction. For every line item assigned to the class “Program service expenses” or “Related Revenue,” you must also add a location, which is the exact program service to which the revenue or expense relates.

The rising cost of the monthly plans can dissuade many small companies and nonprofits, even with nonprofit pricing. The price is even higher if you add on time tracking or payroll. As QuickBooks is constantly adding new features, the monthly prices have been going up year by year. For instance, the cheapest paid plan costs $30 per month, and it lacks features like inventory management, time tracking, and bill pay.

QuickBooks integrates with hundreds of popular apps and software tools, including nonprofit software. If you rely on membership or donor management software, you can easily import the data from your nonprofit software into QuickBooks and manage your finances all in one place. You need to create specific income items on the chart of accounts for those events. Hello, would you advise setting up jobs to represent grants?

Deep Dive Into Tracking Restricted Grants in QuickBooks Desktop

Upgrades are available for each QuickBooks product, either directly or in the form of add-on applications. Relevant resources to help start, run, and grow your business. Allows one-way, one-time sync of individual records on donation and membership payments from Keela to QuickBooks Online. When monotonous processes are automated, individuals are more efficient.

Team permissions—Set custom user permissions to safeguard donor data. Mark certain volunteers as bookkeepers or set them up with time-tracking only accounts. TechSoup provides a great QuickBooks Online subscription for non-profits. They offer a non-profit QuickBooks Online Plus 1-year subscription for five users for a one time payment of $50. Be sure to read through the description; subscription details; and rules, eligibility and restrictions to see if your organization qualifies. You can renew this subscription on an annual basis with Tech Soup’s $50 subscription renewal plan.

QuickBooks online software pricing plans

Nonprofits use a variety of specialized reports such as annual board member reports, donor reports, and grant reports. With QuickBooks, you can easily customize your reporting templates and run any report you need. Create presentation-worthy reports with your logo, an introduction, and notes. Right Networks performs backups of all Hosted data on a nightly basis and retains the back-ups for a rolling 90-day period in a protected offsite facility as an additional level of protection. Customers are responsible for verifying the integrity of the hosted data at least every 90 days. Right Networks employs Snapshot technology to backup customer data.

This allows you to edit and creatively customize your reports in Excel and sync them back to QuickBooks for more flexible reporting. We hope these QuickBooks Online for nonprofit tips were helpful! If you have additional questions, do not hesitate to call our highly experienced QuickBooks ProAdvisor® in your area for help. If you are not currently using budgets in your nonprofit, you should seriously consider doing so. Your organization can customize budgets to show actual expenditures and revenues against prior periods or the current budget.Go to Company/Budgets and begin creating your first budget.

If you don’t have QuickBooks Online, we encourage you to sign up for a 30-day free trial with no credit card required so that you can follow along with this guide. Eric is a staff writer at Fit Small Business and CPA focusing on accounting content. He spends most of his time researching and studying to give the best answer to everyone.

Compare this report to Part VIII of Form 990 to see how easy it will now be to transfer the numbers. Note that we do have a Class for Column D, Excluded Revenue, but don’t have any activity in that class, so it doesn’t appear. To add classes and locations, click the Gear icon then proceed to All Lists.

• When you receive cash and noncash donations, the best term to use is “acknowledgment receipt” instead of sales receipt.
• Nonprofit organizations may find it useful to track and report members, donors and clients by type.
• You can also decide if your vendor will receive payment by ACH transfer or check.
• Track the related donor for incoming and outgoing funds, and easily generate donor-specific reports.

You need to indicate on the donation receipt that goods were received and the amount of the goods. Another way is to record as prepaid expense – then manually remove the cost through a journal entry for each books sold. Using jobs would be a good solution for you, based on the information provided.